2. Code of conduct

What all lab members can expect from each other

Lab members can expect each other to be collegial, kind, cooperative, respectful, considerate, and generous with their time and knowledge.
Lab members can expect a safe lab environment that is free of harassment, bullying, and shaming.
We do not tolerate harassment based on race, religion, gender identity/expression, sexual orientation, disability status, physical appearance, or other protected characteristics. For more information, see University of Arizona Discrimination Policies
We highly encourage you to have conversations with the PI about aspects that need to be improved in the lab.

What lab members can expect of the PI

Support: The PI will be supportive of your work, career advancement, and general well-being. This includes advice on selecting, defining, and carrying out projects; a mutually agreeable scheme for meetings; and reasonably timely feedback on written work
Regular meetings: Graduate students and postdocs can expect to have one-on-one meetings with me to discuss progress, troubleshoot, and set goals. Meeting frequency is flexible according to the needs of each person and project, with the default being to meet at least once a week. When the PI’s door is open, you can also find him for quick questions. We may also have “2+1” meetings where two people each discuss their work.
Resources: As funding allows, you can expect the PI to provide resources necessary to your work, including computational resources, software, and travel to conferences. For various reasons, it is also a good idea for you to apply for your own funding when possible.
Networking: The PI will introduce you to people in our field at conferences, on social media, and when visitors come to campus. Feel free to reach out to the PI and request for introductions as well.
Career Support: Lab members can expect the PI to support their career goals and help them find their next job. The PI is fully supportive of careers in industry, nonprofits, government, and other sectors. At the same time, the PI is most competent to advise about academic careers. If the PI cannot advise you about the next steps, the PI will do what he can to connect you with other mentors who can help you. I cannot guarantee anybody an academic job in the current market, but if you want to pursue an academic job, the PI will work with you to enhance your chances as best I know how.
Respect: You can expect the PI to treat you with respect and dignity. You can expect him to respect your time and your life outside the lab.

Expectations from all students and lab members

Onboarding: You will be onboarded at the beginning of the semester to the basic resources in the lab and on campus.
Time commitment: A time commitment of at least 10 hours per week is required of all students. If this time commitment is not met, the project will proceed so slowly that the group either loses interest, or someone else will do it. This can lead to termination of your position.
Attendance to lab meetings: As a lab member, you are expected to attend all lab meetings (please notify everyone when you're missing one) and present at least once during the semester about your research.
1v1 meetings: Weekly or bi-weekly meetings with the PI.
Respect: You are expected to be respectful and supportive of every person in the lab.
Nextcloud Calendar: You are expected to keep Nextcloud Calendar updated with your availability.
Raven: You are expected to complete weekly stand-ups. You can, however, opt out by simply discussing this with the PI.
Role in the lab: You are expected to have a proactive role in the lab. If you have questions, please ask. If you see something in the wrong place, please relocate it to the right location. Clean after yourself. If you see something that needs to be updated in the website, please let the PI know. Do not be passive.

Undergraduate students

Work in the lab: You are expected to be in the lab during the times you've agreed to work on your project.
Projects: You will receive compensation fro your work. Please note that you are expected to deliver a report by the end of each semester working in the lab.

Graduate Students

Paper submissions: You are expected to submit a paper every other year.
Ongoing projects: At any time, you should be involved at least in one project involving at least another member of the lab.
Availability: Update your status on Mattermost or Nextcloud to let the lab know about your availability.
Conferences: It is expected of you to present the results of your research at national meetings at least once during yout time in the program. I will attempt to support travel if you are presenting a poster or talk.

Postdoctoral Associates

Ibid: All of the general expectations, and most of the expectations for graduate students.
Timeline: You are expected to develop a timeline that includes time to focus on research, applying for and interviewing for jobs.
Role models: Postdocs should think of themselves as role models for the rest of the group. I depend on effective postdocs to help achieve our mission and maintain our core values.
Paper submissions: You are expected to work and submit at least one paper per year.
Networking: You are expected to network independently, as a way to support yourself and build a network in addition to the one that your PI will provide.
Job search: Your PI will provide support finding and sharing relevant job calls. However, you are also expected to be proactive on this end.

Conflict

In case of interpersonal conflict in the lab, the first course is to work things out directly with the other person if possible. In cases where direct communication does not work, please schedule a joint meeting with the PI so that we can work on the conflict together. If we cannot resolve a conflict together, then we will go to another resource, such as UArizona’s department of Human Resources for further guidance.
In some cases, you may not feel safe addressing the conflict with a labmate directly, such as undergraduates who have a conflict with a postdoctoral or grad-student mentor, and in that case, you may involve the PI initially.
If you don’t feel comfortable discussing the conflict with the PI, please reach out to the lab manager.
Leaving the lab: The PI will hold a maximum of 3 meetings to discuss potential ways to solve conflict. The PI will help make alternative arrangements for you to leave the space and lab after that point.

Lab Space

In-lab availability: Any lab member who is hired at a position of 20Hrs +, has to spend at least 20 hours physically in the Harvill lab space. For example, YY who is scheduled to work 35 hours per week, spends Monday, Tuesday and Wednesday in the offices for a total of 21 hours in lab. They then labors the other 14 hours at home divided in (2) 7 hour work days on Thursday and Friday. If you are hired for 10h, you are expected to be in the lab for the same number of hours.
In-lab behavior: The lab has 3 available offices total, each equipped with a lockable and closeable door. As part of making the lab space a welcoming environment, it is best to leave each office room you occupy with the door open, unless necessary. Examples of when you could close the door include: 1 on 1 meetings, zoom meetings, and studying. If someone else is in the lab offices and you need to close the door, please let them know you will be doing so beforehand.
Seating space: Please be considerate about your use of the lab space, keeping things sanitary and reasonably tidy. Please keep the lab space physically secure by locking doors when you are the last to leave, even if only temporarily.
Fridge: If you are to use the fridge for storing your lunch and drinks, make sure these are in sealed containers to keep safe in case other lab members move things around to make space/get their own things out of the fridge. Always remember to clean after yourself if you make any food or liquids spill.
Microwave: The microwave, just like the fridge, is a very shared environment that tends to get dirty quickly. Please make sure to clean after yourself and use the microwave cover or a napkin to cover your food as you microwave it.
Water dispenser: The water dispenser has 3 options for water dispensing hot, room temperature and cold. Always take precautions when serving yourself water and pay attention to which temperature you will be using. If a spill happens make sure to let the lab manager know. If you notice the 5-gallon water has run out of water, also let the lab manager know so they can replace it as soon as possible
Bookshelves: Bookshelves are distributed throughout the lab offices, most of them hold multiple of books of our expanding lab library. Bookshelf sections above the kitchenette area can also be used to store condiments such as salt, sugar and tea. Please talk with the lab manager before storing anything in these shelves
Storage: Storage is also distributed throughout the lab offices, with each desk station equipped with a mobile two drawer station that can be used for storage. If you need more space, talk to the lab manager to see if we can further accommodate your needs.